Objective: Greater Grays Harbor, Inc. (GGHI), a 501c6 non-profit organization invites you to bid for a catered event as outlined below.
Background: GGHI is a public/private entity that serves as the regional economic development council and chamber of commerce. Event attendees include the community’s leaders in business, education, philanthropy, and government. Issuing Point of Contact: GGHI is the sole point of contact.
Questions regarding catering needs can be directed to:
- Loretta Thomas – Program Manager, Business Development (Event Lead) – lthomas@graysharbor.org
Questions regarding membership status or joining can be directed to:
- Candie Gleason- Chief Financial Officer – Candie@graysharbor.org
Scope of Service(s):
Provide on-time service and tastefully presented quality and healthy products delivered by professional associate(s).
- Event Title: “GEM” (Global Entrepreneur Month) presented by Washington State Department of Commerce and Greater Grays Harbor, Inc.
- Location: Aberdeen Rotary Log Pavilion, 401 Sargent Blvd, Aberdeen, WA 98520
- The anticipated attendance is 60 guests.
- Date/Time: Breakfast service 7:30am-8:00am, Lunch service 11:30 am-1:00pm with TBD on exact time on Tuesday, November 28, 2023.
- Breakfast – Access as early as 7:00am. Set up complete by 7:30am.
- Lunch-Setupbetween11:30amand1:00pmwithTBDontheexacttime.
Food Service:
- Provide a continental breakfast station to include coffee, tea, water and assorted pastries and fruit.
- Provide a lunch (boxed or buffet) for the Global Entrepreneur Month (GEM) (November 28, 2023). Lunch mustinclude a main, side(s), dessert, and beverage. Must be able to provide meals that meet dietary restrictions i.e., vegetarian, vegan, gluten-free, etc. as requested.
a. Potential examples include:
- Sandwich, fruit, chips, cookie, bottled beverage.
- Taco Bar Buffet to include beverages.
- Provide inside delivery and set-up. Set-up includes placing items on pre-designated food tables. No venue set-upis necessary for the caterer.
- Provide signage/label food as needed to identify food being served.
- Properly execute catering to GGHI’s satisfaction.
- GGHI will provide the headcount and dietary restrictions one (1) week in advance.
Service/Work Requirements:
- The proposer shall possess necessary skills, qualifications, experience, and ability to successfully undertake the proposed services.
- The proposer is expected to travel to the venue site and set up a meal. Meals should be ready at the above stated times. The venue does provide some kitchen services if necessary.
Mandatory Requirements:
- Washington State Business License
- GGHI Member in good standing
Proposal Evaluation:
- The successful bidder will be evaluated on ability to meet the organization’s budget.
- The successful bidder will be a member in good standing of GGHI. Non-members are welcome to submit proposals, but the award will be confirmed upon completing a paid membership.
Invoicing:
- The successful bidder will need to submit a W-9 to GGHI to receive payment.
- The successful bidder will invoice GGHI in a timely manner after the event.
- GGHI operates on a Net 30 payment cycle and will submit payment to the vendor within that period.
Submission Guidelines:
Bid should include:
- No less than two sample lunch menus.
- All-inclusive cost per head (including tax).
Please clearly label “”GEM” (Global Entrepreneur Month) on your bids. Please provide the following information in your proposal.
- Name of primary contact
- Billing address
- Telephone number of primary contact
- E-mail address of primary contact.