Objective: GGHI, a 501c6 non-profit organization invites you to bid for a catered event as outlined below

Background:  GGHI is a public/private entity that serves as the regional economic development council and chamber of commerce.  Event attendees include the community’s leaders in business, education, philanthropy, and government.

Issuing Point of Contact: GGHI is the sole point of contact.

Questions regarding catering needs can be directed to:

  • Candie Gleason
    • Chief Financial Officer
    • candie@graysharbor.org

Questions regarding membership status or joining can be direct to:

Scope of Service(s):

Provide on-time service and tastefully presented quality and healthy products delivered by professional associate(s).

Event Title: Washington in the Making

Location: Grays Harbor College, Schermer Building (4000), Room 4140/4141, 1620 Edward P. Smith Dr. Aberdeen, WA 98520

Date/Time: June 28th, 2023 – Breakfast service 9:00 am. Tear down and remove items at 10:30am.

Breakfast – Access as early as 8:30 am.  Set up complete by 9:00am

Food Service:

  1. Provide a continental breakfast station to include coffee, tea, water and assorted pastries and fruit.
  2. Provide inside delivery and set-up.  Set-up includes placing items on pre-designated food tables.
  3. Provide signage/label food as needed to identify food being served.
  4. Properly execute catering to GGHI’s satisfaction.
  5. GGHI will provide the headcount and dietary restrictions one (1) week in advance.

Anticipated attendance: 50-75 guests

Service/Work Requirements:

  • The proposer shall possess necessary skills, qualifications, experience, and ability to successfully undertake the proposed services.
  • The proposer is expected to travel to the venue site and set-up meal. Meals should be ready at the above stated times (9:00 am).  The venue does not have any kitchen preparation or storage space.

Mandatory Requirements:

  • Washington State Business License
  • GGHI Member in good standing

Proposal Evaluation:

  • The successful bidder will be evaluated on ability to meet the organization’s budget.
  • The successful bidder will be a member in good standing of GGHI. Non-members are welcome to submit proposals, but the award will be confirmed upon completing a paid membership.

Invoicing:

  • The successful bidder will need to submit a W-9 to GGHI to receive payment.
  • The successful bidder will invoice GGHI in a timely manner after the
  • GGHI operates on a Net 30 payment cycle and will submit payment to the vendor within that timeframe.

Submission Guidelines:

Bid should include:

  • No less than two sample breakfast
  • All-inclusive cost per head (including tax).

Please clearly label “Washington in the Making Catering RFP” on your bids. Please provide the following information in your proposal.

  • Name of primary contact
  • Billing address
  • Telephone number of primary contact
  • E-mail address of primary contact.

Bids must be submitted via email to candie@graysharbor.org  no later than posted deadline.