Objective: GGHI, a 501c6 non-profit organization invites you to bid for a catered event as outlined below
Background: GGHI is a public/private entity that serves as the regional economic development council and chamber of commerce. Event attendees include the community’s leaders in business, education, philanthropy, and government.
Issuing Point of Contact: GGHI is the sole point of contact.
Questions regarding catering needs can be directed to:
- Candie Gleason
- Chief Financial Officer
- candie@graysharbor.org
Questions regarding membership status or joining can be direct to:
- Stephanie Conway
- Director of Member Services
- sconway@graysharbor.org
Scope of Service(s):
Provide on-time service and tastefully presented quality and healthy products delivered by professional associate(s).
Event Title: Washington in the Making
Location: Grays Harbor College, Schermer Building (4000), Room 4140/4141, 1620 Edward P. Smith Dr. Aberdeen, WA 98520
Date/Time: June 28th, 2023 – Breakfast service 9:00 am. Tear down and remove items at 10:30am.
Breakfast – Access as early as 8:30 am. Set up complete by 9:00am
Food Service:
- Provide a continental breakfast station to include coffee, tea, water and assorted pastries and fruit.
- Provide inside delivery and set-up. Set-up includes placing items on pre-designated food tables.
- Provide signage/label food as needed to identify food being served.
- Properly execute catering to GGHI’s satisfaction.
- GGHI will provide the headcount and dietary restrictions one (1) week in advance.
Anticipated attendance: 50-75 guests
Service/Work Requirements:
- The proposer shall possess necessary skills, qualifications, experience, and ability to successfully undertake the proposed services.
- The proposer is expected to travel to the venue site and set-up meal. Meals should be ready at the above stated times (9:00 am). The venue does not have any kitchen preparation or storage space.
Mandatory Requirements:
- Washington State Business License
- GGHI Member in good standing
Proposal Evaluation:
- The successful bidder will be evaluated on ability to meet the organization’s budget.
- The successful bidder will be a member in good standing of GGHI. Non-members are welcome to submit proposals, but the award will be confirmed upon completing a paid membership.
Invoicing:
- The successful bidder will need to submit a W-9 to GGHI to receive payment.
- The successful bidder will invoice GGHI in a timely manner after the
- GGHI operates on a Net 30 payment cycle and will submit payment to the vendor within that timeframe.
Submission Guidelines:
Bid should include:
- No less than two sample breakfast
- All-inclusive cost per head (including tax).
Please clearly label “Washington in the Making Catering RFP” on your bids. Please provide the following information in your proposal.
- Name of primary contact
- Billing address
- Telephone number of primary contact
- E-mail address of primary contact.
Bids must be submitted via email to candie@graysharbor.org no later than posted deadline.